Jobs

We are now hiring for the positions of Development Associate and Program Manager. WSW is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical​​​ condition, pregnancy, genetic information, gender, sexual orientation, gender identity or ​expression, veteran status, or any other status protected under federal, state, or local law.

Development Associate

 

WSW seeks a full-time Development Associate. The ideal candidate will be self-motivated, detail-oriented, and adept at communicating both internally with staff and externally with WSW’s constituents. This individual will be primarily involved in event planning, grant writing, and donor development. The schedule is Monday through Friday, 9am to 5pm, but events will sometimes require weekend and evening work.

The Development Associate will work closely with the co-directors to maintain and elevate WSW’s current fundraising schedule. This includes, but is not limited to, a slate of state and foundation grants,  an annual benefit, and five small, annual fundraising events. This individual will also support the co-director’s individual fundraising efforts, as needed. This is an ideal position for someone who has worked in institutional fundraising before and would like to expand their skills to include major gift solicitation.

Grants: WSW’s current schedule consists of 20-25 annual grants, including awards from the National Endowment for the Arts, the New York State Council on the Arts, and a number of private and family foundations. Because WSW has a campus of historical buildings, capital grants also play a significant role in our fundraising, with recent grants from the Regional Economic Development Council and the New York Preservation League. WSW has a grant writing consultant who will remain on retainer and will support the Development Associate by writing two major grants per year, while also supporting prospect research.

Events: WSW has one annual benefit which has historically been offsite and branded as a gala with an auction component.  The event typically hosts 100-150 guests and consists of a silent art auction, live auction, and presentations honoring notable figures from the regional arts community.  Five smaller fundraising events, both on- and offsite, will take place in 2021-2022. The Development Associate will work with WSW staff and board to execute these fund- and friendraisers.

Responsibilities:

Grants

  • Conduct the full range of activities required to prepare, submit, and manage grant proposals
  • Comply with all grant reporting as required by each funder
  • Manage the annual grant calendar, including grant and report deadlines, as well as deadlines for supplemental materials needed from colleagues
  • Work with co-directors to manage funder communications and relationships
  • Maintain grants section of Salesforce database, as well as paper and digital filing systems
  • Expand WSW’s grant portfolio by performing regular prospect research and applying to new opportunities
  • Track relevant statistics (individuals served, applications received, etc.)
  • Maintain portals and registrations, including the Grants Gateway, NYS Vendor Portal, and the System for Award Management (SAM), among others
  • Prepare bi-monthly grant report for Board meetings

Events

  • Collaborate with co-directors and board members to design events
  • Contract and communicate with all vendors
  • Work with marketing team to develop digital campaign and print materials
  • Manage volunteers, from recruiting and scheduling to day-of management
  • Manage overall planning schedule, ensuring deadlines are met
  • Direct all setup, event, and breakdown activities
  • Work with Executive Director to build an excited and effective benefit committee
  • Coordinate auction solicitation, intake, and acknowledgement

Other Duties:

  • Work with co-directors and marketing team on End of Year print and digital fundraising, as well as Giving Tuesday
  • Assist co-directors with individual fundraising needs, as necessary

As with all small teams, this position also requires responsiveness to other work as it arises. We expect every WSW staff member to be a team player and to help the organization in achieving its programmatic, strategic, and financial goals.

Experience:

  • At least two years experience with grant writing and institutional donors
  • At least two years experience managing major fundraising events
  • Proficient in Microsoft and Google suites
  • Experience working with a database (Salesforce a plus!)
  • Familiarity with state and federal grants (NEA, NYSCA, REDC) and systems (CFA, NYS vendor portal, Grants Gateway)
  • Previous work in the arts and/or knowledge of WSW’s artistic disciplines

Skills:

  • Excellent written communication; able to write clear, structured, and persuasive proposals
  • Strong editorial skills
  • Adept at operating at high-efficiency in a deadline-continuous environment
  • Proactive in addressing any and all issues related to job responsibilities
  • Outstanding interpersonal and communication skills
  • Knowledge of basic fundraising sources, techniques, and strategies
  • Familiarity with prospect research techniques

Compensation: WSW offers its full-time employees a benefits package that includes health coverage, retirement benefits, generous paid vacation and sick time, and holidays. WSW owns several properties and can offer long-term housing if needed. Salary is commensurate with experience and range is dependent on whether housing is required.

Applications accepted until 7/20/21

APPLY HERE

Program Manager

WSW seeks a full-time Program Manager. The ideal candidate will be self-motivated, detail-oriented, and adept at communicating both internally with staff and externally with WSW’s constituents. This individual will be fully involved in the programmatic aspects of WSW, and will also need to intersect with marketing, development, and operations staff. The schedule is primarily Monday through Friday, 9am to 5pm, but events and classes will sometimes require weekend and evening work.

The Program Manager will work closely with the Artistic Director to maintain, elevate, and manage day-to-day responsibilities of WSW’s three core programming areas: the Artist-in-Residence program, Hands-on Art, and the Summer Art Institute. This person will also provide support to our ceramics program through class programming and the annual Chili Bowl Fest Fundraiser

The Artist-in-Residence (AIR) program is central to WSW’s mission, providing space and support through which artists can create new work. Established in 1979, the AIR program has served over 900 artists from 45 states and 30 nations. AIRs benefit from time, well-equipped studios, technical assistance, remuneration, and an intentionally-cultivated creative experience.

Hands-on Art (HOA) brings local students to WSW’s professional printmaking, papermaking, and book arts studios to work as artists with artists. We devote 12 weeks each year (one spring session, one fall) to providing in-depth, day-long experiences for students in 4th, 8th, and 12th grades. WSW and the Kingston City School District have collaborated on Hands-on Art since 1985, with over 6,500 students participating in the program.

The Summer Art Institute (SAI) takes place annually in July and August, and is composed of approximately 20 week-long workshops in printmaking, papermaking, and book arts. Participants come from around the country (and occasionally the globe!), and include a wide-range of practicing artists at all levels of expertise and experience. We aim to bring teaching artists who are leaders in their field and who are pushing the boundaries of what it means to make work in their mediums.

The ceramics program is designed to create learning and teaching opportunities for WSW’s regional community. Classes are usually 4-8 weeks long, and run 2-3 at a time between March and December. We take a break January-February as the ceramics studio prepares for WSW’s annual Chili Bowl Fest Fundraiser. These classes range from beginner to advanced in level, and, in the past, have focused on throwing, hand-building, material studies, and special firing techniques. The Chili Bowl is a community-oriented event that sees 800-900 attendees annually. Approximately 1,000 handmade ceramic bowls are available for purchase, and come with a serving of chili donated by local restaurants.

Responsibilities:

Assist Artistic Director in managing the Artist-in-Residence (AIR) program

  • Liaise with AIRs before, during, and after their residencies
  • Manage entire contract process with selected AIRs
  • Coordinate AIR travel arrangements
  • Manage residency calendars

Manage the Hands-on Art program

  • Work with the Kingston City School District faculty and staff to coordinate bussing, photo release forms, in-school sessions, and other HOA operations
  • Work with Artistic Director, teaching AIRs, and interns to develop lesson plans and coordinate materials, tools, and equipment needed
  • Organize fall and spring exhibitions of student work
  • Coordinate with other staff members/teams to develop HOA-related PR and development materials

Support Artistic Director in coordinating the Summer Art Institute

  • Help to identify potential teaching artists
  • Work with Artistic Director to develop and implement SAI schedule
  • Communicate with potential and confirmed instructors, including but not limited to contracting and travel arrangements
  • Liaise between WSW staff and instructors to ensure that proper materials, tools, and equipment are available and prepared for workshops
  • Manage day-to-day details of the program before, during, and after workshops

Support AD and ceramics staff in coordinating ceramics classes

  • Collaborate with ceramics studio staff to Identify and communicate with potential teaching artists
  • Work with instructors to contract, write course descriptions, and determine needs for materials, tools, and equipment
  • Coordinate marketing materials and class release schedules

Support coordination of the Chili Bowl Fest Fundraiser

  • Work with ceramics staff on overall Chili Bowl planning and execution
  • Supervise chili/cornbread solicitation
  • Work with marketing team to develop digital campaign and print materials
  • Manage volunteers, from recruiting and scheduling to day-of management

As with all small teams, this position also requires responsiveness to other work as it arises. We expect every WSW staff member to be a team player and to help the organization in achieving its programmatic, strategic, and financial goals.

Requirements:

  • Adept at operating at high-efficiency in a deadline-continuous environment
  • Proactive in addressing any and all issues related to job responsibilities
  • Outstanding interpersonal and communication skills
  • Strong organizational and planning skills
  • Excellent written and verbal communication skills
  • Works well independently and as part of a team
  • Proficient in Microsoft and Google suites
  • A working knowledge of WSW’s artistic disciplines

Compensation: WSW offers its full-time employees a benefits package that includes health coverage, retirement benefits, generous paid vacation and sick time, and holidays. WSW owns several properties and can offer long-term housing if needed. Salary is commensurate with experience and range is dependent on whether housing is required.

Applications accepted until 7/20/21

APPLY HERE